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Create a USPS SCAN Form | How To

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ShippingEasy Content Team

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If you have multiple daily shipments, you can add them to a USPS SCAN form. Learn more about USPS Scan forms. USPS SCAN forms are available for all ShippingEasy subscribers and can be printed from either ShippingEasy or our label server, Stamps.com.

SCAN Form Requirements

  • Only labels with a ship date on or after the day you are creating the USPS SCAN form will be eligible to be included on a USPS SCAN form.

  • Any labels with a ship date before SCAN form creation will not be eligible for inclusion on a SCAN form.

  • For customers who create SCAN forms at a late hour, the best approach is to postdate your shipments. USPS no longer accepts shipments with the current date that are postmarked after 9 pm based on the ship from address time zone for the label.

Create a USPS SCAN Form in ShippingEasy

  1. Go to the SHIPPING tab and select SHIPMENT HISTORY.

    ShippingEasy navigation sidebar with Shipments then Shipment History selected

  2. Click the End of Day Tasks button at the top of the page and then select USPS SCAN Form.

    End of Day button on Shipment History with dropdown menu showing USPS scan forms highlighted

    You will be directed to the USPS SCAN Form page.

  3. Click the Create SCAN Form button.

    USPS Scan Form popup with create scan form button marked

    Selecting Your Shipments

    All shipments you have processed today will appear in the USPS SCAN Form table. Shipments are already selected, and ready for you to create a USPS SCAN form.

    Double-check that you want to include all selected shipments on the SCAN form and uncheck any that should be excluded.

Your form will begin processing in the right-hand SCAN Form History box. A progress bar will show the status of Processing. Shipments on a Processing SCAN form are not eligible to be included on another SCAN form.

scan form history progress bar

SCAN Form Status

If the SCAN form takes more than 10 minutes to generate: The status will change to Retrying. The shipments on a Retrying SCAN form are not eligible to be included on another SCAN form.

scan form status shows retrying

If the SCAN form does not finish generating: The status will change to Failed. The shipments on a Failed SCAN form can be included on another SCAN form if the current time is still on or before the ship date and if USPS has not already picked up the packages.

scan form status shows failed

  • If it is BEFORE the cut-off time: Try creating a new SCAN form within ShippingEasy or via Stamps.com.

  • If it is AFTER the cut-off time: You cannot use a SCAN form and will need to have each package scanned individually by the USPS driver.

Print a USPS SCAN Form

To print a USPS SCAN form, click the Print or Reprint buttons in the SCAN Form History box. The SCAN form will open as a PDF file in your web browser, where you can print it.

Once a SCAN form has been created, it will appear in the SCAN Form History box for the next 10 days. USPS SCAN forms older than 10 days may be viewed within your Stamps.com account

Scan Form history list

Below is an example of a printed SCAN form. The "Other" entry under "Type of Mail" includes First Class Domestic, Media Mail, and Parcel Select shipments.

Example of printed scan form

To review the shipments in the generated SCAN form, click the Scan Form No. in the SCAN Form History box, then click the Tracking # for more details.

scan form details showing date, zip and stores

Print a USPS SCAN Form from Stamps.com

All ShippingEasy plans can print USPS SCAN form directly from Stamps.com. The following steps will walk you through that process.

  1. Log into Stamps.com with your username and password.

    Your Stamps.com Login

    For easy access to Stamps.com, you will need to update your Stamps.com password from the one automatically assigned to your account during signup.

    Go to Carrier Funds >> Click Manage Passwords link at the top of the page.

    Click Set your OneBalance Password and follow the instructions.

    Take note of the Username listed and use that, along with your new password, to log into Stamps.com.

    Learn more about accessing your Stamps.com login information.

  2. Go to HISTORY > Search Print History.

    stamps history menu with search print history highlighted

  3. Expand the Eligible for section and select Create SCAN Form.

    Stamps create scan form dropdown menu highlighted

  4. Review the list of labels for any that you would like to add to a SCAN form. Select these labels and click Create SCAN Form for Selected Packages.

To reprint a USPS SCAN form from Stamps.com, go to HISTORY > Search Print History > Reprint SCAN Form and select the SCAN form you need to reprint.

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