A USPS SCAN form, or Shipment Confirmation Acceptance Notice, is a single form containing a master barcode. The barcode links all the labels you have printed for packages that are ready for drop off or pick up service.
Why should I use a USPS SCAN form?
If you ship multiple packages a day, USPS SCAN forms will save you time. The USPS requires that each package is scanned into the mail stream. With the master barcode, all the packages can be scanned at once rather than one-by-one.
Which ShippingEasy subscriptions can create USPS SCAN forms?
The option to create a USPS SCAN form, from within ShippingEasy, is available to all paid plans: including Basic, Plus, Select, Premium, and Enterprise. Unfortunately, USPS SCAN forms are not available to Starter subscribers, from within ShippingEasy. Learn more about the features of each plan.
Any ShippingEasy subscriber with an Endicia account can also create a USPS SCAN form by logging into Endicia.com. Learn how to create a USPS SCAN form at Endicia.com.
When do I create a USPS SCAN forms?
- After purchasing your labels for the day.
While you can create multiple USPS SCAN forms each day, waiting until you finish processing your shipments makes for less paperwork.
- On or before a labels' ship dates.
Only labels with a ship date on or after the day that you're creating the USPS SCAN form will be eligible to be included on a USPS SCAN form. This means that any labels with a ship date prior to SCAN form creation will not be eligible for inclusion on a SCAN form.
- Before your scheduled pick-up or drop-off time.
You will need to have the USPS SCAN form in hand at package pick-up or drop-off.
How do I create a USPS SCAN form?
Why are some of my shipments missing from the USPS SCAN form?
Amazon Prime Note: Because Amazon does not provide an equivalent SCAN form feature for USPS shipments, all Amazon Prime shipments sent via USPS will not be listed on any SCAN form.
What do I do with the USPS SCAN form?
When dropping off your packages at the USPS Post Office or upon the carrier's arrival to pick up your packages, present the USPS SCAN form and included packages to the USPS Post Office clerk/carrier. Learn more.
Can a label be included on multiple USPS SCAN forms?
Once a label is on a USPS SCAN Form, it cannot be included on another USPS SCAN Form.
Can I create more than one USPS SCAN form in a day?
Yes! Learn more.
Why did I receive multiple USPS SCAN forms?
A unique USPS SCAN form will be created for each Endicia account and for each ship date.
If you ship via your Endicia First Class and Endicia International & Expedited accounts, you can expect at least 2 USPS SCAN forms for a day's shipments.
NOTE: ShippingEasy accounts created after September 20, 2017 have a single Endicia account. Learn more about Endicia.
As well, if you ship from multiple locations, you'll need to generate a SCAN form for each Origin Zip code.
Lastly, you'll receive an additional set of USPS SCAN forms for each ship date selected. Learn how to filter your shipments before creating a USPS SCAN form.
Can I cancel a label once it's been included on a SCAN form?
Yes, but the label will need to be cancelled via Endicia.com. Learn how to cancel a shipment that is included on a USPS SCAN form.